Wow, how long do we waste in meetings everywhere?! Some are effective; others aren’t effective. It takes time for us to do something else. It’s dull and inefficient sometimes. They aren’t often.
But all of them have one thing: chances for you to demonstrate your skills.
I wondered how many people have taken into account this aspect of participating in meetings in all the time I have invested my time in meetings. Some people have certainly not done so.
Here are some things to take into account:
* Groups of people are at meetings. * Persons of importance attend meetings. * Meeting dates, calendars and members are generally a recognised head of time. * Preparedness planning is normally possible before a meeting. (Everyone else is watching too)
In view of this combination, therefore, only by preparing and participating in meetings can and do participants draw inferences and possible conclusions about the attitudes and skill.
Here are the possibilities:
Come early: you prove that you are prepared by arriving early for meetings. The other participants are all respected.Bring the materials distributed with you: if it’s just an agenda or other handouts, you have told everyone that you are prepared implicitly and ready for the meeting.
Prepare to talk: study relevant points that can add value to the debate after the agenda has been received. Read all the materials distributed. In the handouts, make comments or highlights. Again, you inform the other participants implicitly that you appreciate their contributions and want to participate as completely as possible.
Bring copies of the documents: bring enough material for all participants if you wish to bring additional material. It says you think ahead, and it doesn’t matter.Conduct your positive attitude: you are seen as a positive and constructive contributor by displaying positive body language and talking in an enthusiastic manner.
Contribute respectfully: you will be considered as a polite participant in the process by waiting for your turn to speak or by raising your hand.
Wait for the end of others: you display great respect for the individual who speaks by not interrupting. Interruptions are not only disgusting, but greedy actions, perceived by many to be.Disagree pleasantly: share your opinions respectfully when you disagree. Never assault the person; ‘aggress’ the idea.Stay calm, pleasant but energised in your voice. Notice that without raising your voice all the points can be made. When you raise your voice or get upset, you concentrate instead of your message on your behaviour.Allow others to share their opinions: you would be seen as a team player by avoiding dominating the discussion. Among the participants in the meeting you will also gather allies.
Give credit to others: you can not only win an ally for life by recognising others above colleagues and superiors, you are also regarded as a genuine, caring member of the team.Have good ideas: you can be regarded as an asset to the company by making important contributions to the process.Volunteer: it demonstrates passion and constructive contribution when you are volunteering.Delete the mobile phone: it is a big violation of tags to put a cell phone on the table.
Leave it at the ranch, or turn it off and put it in your pocket.Maintain your energy level: you will be seen with excitement in all your efforts, including meetings.Help summarise: if the moderator of the meeting may not summarise the key points or the ‘to- does’ arising from the meeting, you might be offering to review the points. All involved are helpful.Follow up promptly: follow them in a reasonable period with all acts you decided upon as part of the meeting.
Again, these are indirect signals that you carry the job effectively and carefully.Express your points of view IN the meeting: by expressing your views at the meeting, you will increase the trust of others, rather than engaging in or leading the “sidebars,” after the meeting.The reverse is true to all these recommendations and suggestions. You can tell participants by not doing it that you care not, that you are rude, hard to work with, disorganised etc.
Think of it not only as an opportunity to work on a project, but as an opportunity to demonstrate your talents and share them with you next time you are invited to a meeting.